Administrative Assistant & Office Manager

We are Porter, a progressive venture from the One Workplace family headquartered in Seattle, Washington. We’re here to create thoughtful human-centered spaces that foster meaningful relationships through collaborative design so that employees can work their best. We’ve worked with leading global and local companies to transform and design spaces to promote productivity and creativity. We are driven by radical hospitality, the act of going beyond what is required to add sincerity and integrity to all our work.

We are committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Compensation range: $33.50 - $38.00 /hour

Location: Seattle, WA

Benefits:

• 15 days of PTO
• 8 Paid holidays
• Medical/Dental/Vision Insurance
• 401k + Employer Match
• Wellness App with reimbursement of up to $500/year
• Profit Sharing

To perform this job successfully, an Administrative Assistant & Office Manager must be able to perform each essential duty satisfactorily.  Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Executive Support:

• Manage and triage daily email correspondence, including drafting and follow-ups
• Coordinate complex calendar scheduling across time zones
• Prepare monthly reports, memos, thank-you notes, and board communications
• Assist in planning and booking all travel, dinners, and event reservations
• Track and process expense reports and reimbursements in BILL
• Anticipate needs and proactively resolve administrative challenges
• Support ad hoc projects and confidential assignments

Office Management:

• Act as the primary coordinator for Seattle office logistics (supplies, vendors, maintenance)
• Acts as the Porter representative at OWP brand cohesion for satellite offices
• Serve as the point person for in-office events, executive visits, and guest reception for Porter
• Point of contact for the office building landlord, janitorial services and security team
• Maintain cleanliness, organization, and readiness of shared office spaces
• Support onboarding/HR and setup for new Seattle-based team members
• Coordinate with the SF team to ensure operational alignment between locations
• Manages the relationship with the Porter Hospitality team for all office pantry services and catering for the main floor
• Provides coordinating support for client sit tests/meetings for Porter Interiors
• Distribute all mail and packages daily in the office and coordinate all outgoing mail needs, including preparing FedEx packages
• Maintain the cleanliness and organization of the office and ensure conference spaces are ready for meetings and events, with technology in good working order
• Evaluate assigned shared spaces daily to ensure they are clean, organized, and fully stocked
• Provide general support to the office’s team members as needed
• Monitoring inventory and ordering office supplies as needed
• Monitoring printer maintenance and supplies

Knowledge, Skills, and Abilities

• Excellent oral and written communication and organizational skills.
• Excellent interpersonal skills with the ability to work as a team with internal departments, external vendors, suppliers, and customers.
• Self-motivated and able to make decisions and exercise prudent judgement with minimal guidance.
• Knowledge of Microsoft Office programs with ability to learn in house programs.
• Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines.
• Proven track record demonstrating ability to work effectively with minimal supervision.
• Experience creating and/or supporting presentation development for senior management
• Detail-oriented and ability to complete work assignments with a high degree of quality
• Ability to manage multiple tasks and assist multiple team members at the same time

Education/Experience

• BA/BS Degree preferred
• Minimum of five years of administrative experience, in a fast pace environment
• Minimum of five years experience in Microsoft Office Suite applications, Word, Excel, PowerPoint, and SharePoint, and Google Workspace
• Experience working globally for a large, tech, and/or start-up company